PERSONAL ASSISTANT

Requirements and Qualifications

JOB TITLE: PERSONAL ASSISTANT INDUSTRY: CONSULTANCY LOCATION: NAIROBI Job Purpose: To assist the CFO in keeping the office in good order and to handle routine tasks so that the CFO can focus on more difficult duties. Key Responsibilities: generaldreamjobs.com  Assisting senior management in secretarial and administrative tasks.  Typing, formatting, editing, and modifying reports, documents, or presentations.  Entering data, maintaining databases, and keeping records.  Assisting with internal departments, answering phones, and making travel arrangements.  Managing of senior management’s internal and external correspondence.  Scheduling appointments, keeping an event calendar, and sending reminders.  Copying, scanning, and compiling documents.  Assisting with the preparation of facilities and providing refreshments, if necessary.  Ordering office supplies and replacements and managing mail and courier services.  Assisting in the first contact with all correspondence and telephone calls.  Managing diaries, organizing meetings, and scheduling appointments.  Arranging travel, transport, and accommodation bookings.  Organizing events and conferences.  Notifying the manager/executive about important tasks and deadlines.  Typing, compiling, and preparing reports, presentations, and correspondence.  Managing databases and filing systems.  Implementing and maintaining procedures/administrative systems.  Liaising with suppliers, clients, and staff.  Collecting and filing expenses.  Researching for the manager.  Reading, monitoring, and responding to email messages from other managers.  Any other assigned work. Personal Assistant Requirements:  Bachelor’s degree in a business-related course.  Office administration, or related training will be an added advantage.  1-2 years of experience as a personal assistant would be advantageous.  Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.  Advanced typing, note-taking, recordkeeping, and organizational skills.  Ability to manage internal and external correspondence.  Working knowledge of printers, copiers, scanners, and fax machines.  Proficiency in appointment scheduling software such as MS Outlook.  Excellent written and verbal communication skills.  Exceptional interpersonal skills. Candidates who meet the above requirements are invited to submit their cover letter and CVs admin@generaldreamjobs.com on or before November 31st 2022. Only shortlisted candidates will be contacted.